JES COVID Response Guide 

HCPS will continue to follow the latest health and safety guidance, which will include indoor mask-use and other recommendations of the Centers for Disease Control and Prevention and the Virginia Department of Health.

• BUSES:

Bus ramp is located on the south side of Buildings A and B and just west of the parent car loop.  The bus loop entrance and exit are off of Bethlehem Road.

• Staff members (Stokes, Abinette, Keeton) will dismiss students bus-by-bus and support 3 foot distancing
• If students do not have a mask, staff member will issue a mask.
• Other staff members (Robl, Cooper, Scott, and Perry) will be positioned throughout the campus to ensure a 3 foot distance as students proceed to classrooms
• PARENT DROP-OFF:

• • Davis will be directing traffic in the parking lot
  • Walker, Fontes, and Shine will be  in the car loop. Each staff member will dismiss the cars one at a time
  • Staff members will instruct students to proceed down the hallway to class

• Teachers will be standing outside of their classrooms during arrival. 
• Classroom doors will be propped open but locked, so students do not need to touch the handles.
• Students should use hand sanitizer when entering the classroom or wash hands 
• Crates area available to store their backpacks and outerwear as needed 
• Teachers will use dismissal information to issue colored cardstock to students with student first name and teacher name. 
• If a teacher does not know how a student will go home, he/she will place the “Transportation Needed” document outside for the administrators to pick up in the morning. 

NEEDED:

• COLORED LAMINATED CARDSTOCK FOR BUSES & CAR DISMISSAL BACKPACK TAGS
• ZIP TIES
• Teachers will call parents to determine how they will be dismissed

• Students must be at school to be counted present for the day.

• Signage will be posted to remind students of proper handwashing procedures after bathroom usage.  

• When students are eating, they will sit in their assigned seat, 3 feet apart, to ensure proper distancing while eating in the classroom without a mask on.  
• Trash will be placed outside of their classroom for the custodial staff to pick up. 

• Ensure students are packed and ready to go at dismissal with social distancing. 

• Staff members will be positioned throughout the campus to ensure a 3 foot distance as students proceed to their designated buses.  
• Once all students are safely on the bus, the staff member will dismiss the bus.  
• Bus dismissal will begin with D and trailers, C, B, and A buildings.  (Bus dismissal should take about 10 mins)
• Teacher partners will share dismissal duties, one teacher will supervise car riders (in class) the other teacher will walk the bus riders from both classes to the bus. 

• Parents/guardians will pick up students in the car loop with the visible pass.
• At dismissal, teachers will escort students from A & D buildings to the main hallway. Staff will be monitoring students in the hallways while waiting for dismissal. 
• Students will call student names over channel 2 on the walkie talkie. 

• Desks will be placed 3 feet apart
• Plexiglass dividers will be available for student use
• Soft seating/soft items such as pillows must be removed

• Cleaning is a shared community responsibility. Everyone will need to participate in cleaning activities throughout the day.
• Each classroom will have wipes and hand sanitizer.  If you need additional supplies, let Taylor, Freudnt or Stokes know by sending an email. 
• As the admin team is replacing PPE, they will keep track of the PPE Inventory using the Johnson PPE Inventory sheet.
• Teachers will need to clean high touch areas with wipes throughout the day. 
• Teachers establish a handwashing schedule to be completed throughout the day.
• Students wipe down chairs and desks and wash hands prior to leaving for the day.
• Custodians will wipe down everything again when they clean rooms in the evening.

Isolation Room

• The clinic is used for distribution of medication and non-sick visits.
• The isolation room is our room behind the stage with a bathroom.  Students with COVID-19 symptoms will enter, with the nurse, from the back of the cafeteria and go directly to the isolation room.  
• Teachers will use the Walkie to contact the nurse in the event that a student is showing COVID-19 symptoms.
• Nurse will call the clinic back up personnel, on the Walkie, to cover the clinic.
• The nurse will go to the classroom and retrieve the student and provide the student with a medical mask and escort the student to the isolation room.
• Nurse will follow care and reporting protocol.

• Warning for students refusing to not wear a mask, that was not related to a medical concern.  Followed up with a phone call to parent/guardian.
• Students should wear masks for their intended use. 

• Guests sign in at the front office and are required to complete the COVID-19 acknowledgement form.  
• Staff who have accounts in TalentPerform should “sign” the Screening Acknowledgement Form in TalentPerform. This form is newly added to TalentPerform folders.
• Staff who do not have access to TalentPerform should print and sign page 1 of the form attached to this email and provide the signed form to their immediate supervisor. Use page 2 to conduct the daily self-screening. 
• A new COVID-19 Health Screening Acknowledgement Form must be signed (via TalentPerform or hard copy as applicable), even if a form was signed last school year.
• The Acknowledgement form is to be signed only once for the 2021-2022 school year, and not each time an employee reports to an HCPS building.
• Teachers and the office will maintain an updated seating chart for each classroom.  
• Anyone who tests positive for COVID-19; has had exposure to anyone with COVID-19; or someone is getting COVID-19 tested will be documented on the Tracing Link by Taylor or Stearns.

• School counselors  will follow all safety/health mitigation strategies to maintain safe and secure counseling environments for students and themselves School counselors will use a physical barrier(plexiglass)  when meeting with students.
• School counselors will wash their hands and/or utilize hand sanitizer before and after each counseling service is provided. 
• School counselings spaces (chairs, desks, tables, touchpoints, etc.) should be thoroughly cleaned and disinfected between uses. 
• School counselors should keep daily calendars to document and record all counseling services and interactions provided (ie. student(s)/teacher(s) name(s), duration of service(s), location of service(s), etc.) for contact tracing purposes. 

• Daycare vehicles will still be utilizing the car loop.
• At dismissal, students from A and D building will be brought to the main hallway. Staff members will be monitoring students until dismissal. 
• The staff member in the car loop will call the daycare for dismissal. 

• Communicate with families regarding the plans for any upcoming Exceptional Education meetings.
• Exceptional Education meetings can be held virtually.  
• Review integrated services classrooms and setup to ensure spacing is appropriate for maximum social distancing and provide for appropriate service delivery.
• Depending on the size of the group, Ex. Ed. teachers will either push in or pull out student groups (maintaining seating chart)

• Division Wide trips do not need approval
• School Field Trips, complete transition form to outdoor venues in Quarter 1

• We will have signs posted around campus
  • Sign: JJ in a mask holding a sign about proper mask wearing 
  • Sign: Wear your mask and stay 3 feet apart

• No outside visitors for lunch or visitors bringing meals to the office for lunch. 
• As soon as each student finishes lunch, he or she needs to put his/her mask back on.

• Students and staff will wear masks at all times whether indoors at all times (except lunch).
• Students may wear a lanyard to hold  their masks when not in use.
• Masks will cover the nose and mouth
• Extra masks will be available upon student arrival as the student gets off the bus or out of their car.
• Students will remain 6 feet apart when their mask is removed.
• When eating or drinking, masks may be removed momentarily.  Students must remain 6 feet apart when masks are removed.

• Students will use hand sanitizer prior to and after using shared materials.
• Individual book boxes or bags will be used.  Each student will have their own and not share with others. 
• Students will use only their own laptop, iPad.

• Action Team, Leadership, VCSIP, Committee, Professional Development, and Staff, Team/Grade Level Meetings will be held in person unless otherwise noted
• Staff will wear a mask and maintain 3 feet social distance

• Students will wash hands or use hand sanitizer before and after recess.
• Assigned Zones for each zone will be provided.  
• Students may not play games that require them to touch/tag one another; encourage games and play that have students spread out.
• Students in the same class can share recess equipment.
• Students may take their masks off and hang them on their lanyard during recess.  Students must be six feet apart since this is a mask break.  If this isn’t possible, students need to wear masks.
• Unstructured recess activities may include activities outside or inside the classroom.

• PE teachers will maintain 3-6 feet social distance with masks on for indoor PE. Mask are not required for outdoor PE, however students must maintain 3-6 feet of social distancing through class.   
• Library 
  • Books should be handled only by the student and staff.
  • All materials returned to the library will be held for 24 hours to avoid spread of germs.
  • Students will be able to choose books/types of books through checkout procedures provided by school library staff.
  • Students and staff sanitize hands before and after library visit.
• Common supplies will be cleaned between classes by the LAMP teachers.  (Cleaning supplies will be provided to these teachers.)

• If a student uses the promethean board pen or a promethean board, the teacher will wipe it down after use

• We will only be outdoors on campus.  They will follow the same procedures of filling out Volunteer forms before volunteering or chaperoning a field trip.
• Visitors are encouraged to make an appointment.
• Visitors will need to wear mask and continue to practice social distancing.  

• Students may drink water throughout the day by removing their mask anytime they need to take a sip of water and replacing their mask immediately after.